VOX Conference

October 2024 Sessions

VOX Working Group Update
Presented by Alumni Relations and Joe Dempsey, VOX Working Group Chair
In the Spring of 2024, the VOX Working Group was established to bring together volunteers and Alumni Relations staff with the same purpose: re–establishing an in-person VOX. Volunteer feedback has been instrumental in shaping group discussions over these last few months. Join Alumni Relations and VOX Working Group Chair Joe Dempsey for an update on their progress and present the possible options for VOX's future. Details of the plans the Working Group formed will be shared, and there will be a discussion sharing how your input can help us achieve our goals. There will also be an open question-and-answer session to address any questions. If you are unable to attend the session, it will be recorded and available to watch later.
 

2024 Tax Webinar
Presented by Alumni Relations and Rachel Williamson, Dartmouth Senior Tax Analyst
501(c)(3) organizations are required to file yearly tax returns with the Internal Revenue Service (IRS). All organization presidents and treasurers encouraged to attend this yearly webinar presented by senior tax analyst Rachel Williamson. She will provide tips and detailed instruction on how to complete your organization's annual filing. Alumni Relations recommends this webinar for all organizations regardless of your filing deadline. As a reminder, organizations with a fiscal year ending June 30, 2024 MUST file a return with the IRS by November 15, 2024. Organizations with a different fiscal year MUST file a return with the IRS within four months and fifteen days of fiscal year close.

November 2023 Sessions

Social Media Workshop
Presented by the CEC and Alumni Relations
Discover best practices shared by club and group leaders, including Daniel Dittrick '08 (Western Washington), Kim Buresh '90 (DC of LA), Chip Conner '85 TU'87 (DC of Boston), and Todd Golden ‘06 (DC of SF). They discuss effective ways to leverage social media platforms like Encompass, Linktree, X, Instagram, and Facebook.

Young Alumni Engagement Session
Presented by the COAEB and Alumni Relations
Interested in enhancing your Young Alumni engagement efforts? Gain valuable insights by watching and learning from volunteer leaders who have successfully achieved this goal.

February 2024 Session

#DartmouthServes Webinar
Presented by the Alumni Council Service Committee and Alumni Relations
Discover the power of service and community engagement with Dartmouth Alumni Council Service Committee's VOX session. Join us to learn about Dartmouth's impactful "Day of Service" and how you and your organization can get involved. Hear inspiring stories from volunteer leaders, gain valuable insights, and connect with program organizers who can provide guidance and share best practices for making a difference in your community. Don't miss this opportunity to be a part of the Big Green culture of giving back! 

March 2024 Sessions

Serving Together: Recruiting and Retention 
Presented by the Communities Executive Council (CEC) and Alumni Relations
Join the CEC and Alumni Relations to learn and share best practices on recruiting and retention. During this session, we will gather to share effective recruiting and retention strategies, offering inspiration and best practices among ourselves through idea sharing. To encourage networking and focused discussions, the event will conclude with 20 minutes of breakout rooms based on interests and involvement, including young alumni, affiliated and shared interest groups, large organizations, and small organizations. 
 

Communicating With Your Class: Sharing Best Practices 
Presented by the Class Officers Association Executive Board (COAEB) and Alumni Relations
This is a unique chance to gain insights, share experiences, and enhance your engagement with fellow volunteers. The panel will be moderated by Briana Stein, Associate Director of Alumni Engagement and panelists include Julie Hubble '87, President of the COAEB Communications Association, Rick Ranger, Class of 1974 Newsletter Editor, and Cindy Shen, Class of 2021 Vice President. This session for class volunteers includes but is not limited to newsletter editors, digital content managers, and social media chairs will focus on class communications and explore effective strategies for print, social media, and Encompass (formerly known as iModules) for email and the web.
 

C501(c)(3) Nonprofits and Dartmouth Organizations: Best Practices
Presented by Alumni Relations
The majority of our Dartmouth classes, clubs, and groups are 501(c)(3) tax-exempt organizations. As such, these organizations must file tax returns and are prohibited from engaging in activities that generate “private benefit,” constitute political intervention, and generate a substantial amount of non-mission related business or income among others. In this session, Brittany Raway, senior associate at Alston & Bird, will share more information about 501(c)3 nonprofits, compliance, what organizations can and cannot pursue, and answer questions from class, club, and group volunteers. View the slides

April 2024 Sessions

Encompass Refresher: Email 
Presented by Alumni Relations and Advancement Services
The Encompass email editor underwent a major facelift last fall. If you missed the demonstration when it was rolled out, or would just like a refresher, be sure to join us. There will be time for Q&A with our data team colleagues. View the slides
 

Encompass Refresher: Websites
Presented by Alumni Relations and Advancement Services
Looking to rejuvenate your organization’s website? In this session, we'll discuss creating new pages, updating text, upload documents and images, and adding an event to the website’s events calendar. View the slides

March 2023 Session

• Keynote Session: We Are All Dartmouth

May 2023 Sessions

• A Conversation with President-Elect Sian Beilock
• Professor Matthew Delmont on African Americans and World War II
• Encompass/iModules Information Session

April 2023 Sessions

Leadership Keynotes:

• Leadership: Passing the Torch; Ensuring strong and smooth leadership transitions in your Class, Club or Group
• Communication: Can You Hear Me Now? Best ways to communicate with your constituents

Content-Specific Sessions

• ‘Round the Girdled Earth They Roam: International Clubs
• Fostering Connections through Newsletters: The Power of Print and Email
• Let’s Get Together; An Exploration of Dartmouth Connect
• Association of Gift Planning Chairs: Programmatic Updates, Campaign Updates & Best Practices (Presentation)
• The College Conversation with Jacques Steinberg ‘88 
• Building Something to Last
• Class Presidents/Vice Presidents
• Community Beyond the Green
• We're in the Money
• Show me the Money
• Ready to Reunite: Future Dartmouth Reunion Planning
• Bringing the Community Together in 2023: Events to Engage Alumni
• Building Young Alumni Engagement For Club or Group
• Welcome, New Volunteers! 
• Dartmouth College Fund
• Digital Communications
• Off the Green: Continuing Class Engagement Between Reunions
• An Affiliated Group Discussion
• Large and Medium Clubs Discussion
• Medium and Small Clubs Discussion