VOX Conference

March 2026 Sessions

Communications Association Meeting
Join us for our annual Communications Association meeting, hosted by the COAEB (Class Officers Association Executive Board). Whether you are a seasoned communications officer or new to your role, our annual meeting provides a great opportunity to connect with fellow communications officers to discuss best practices across a broad spectrum of topics (emails, newsletters, class webpages, social media) pertaining to our roles.
Hosted by the COAEB and Alumni Relations
Presentation Slides | Recording

January 2026 Session

Club and Group Success Stories: From Inspiration to Implementation
Building off the momentum of the November 17 VOX session where some of our awarded clubs shared insights and best practices, join us for a discussion with your fellow volunteers. This time together will be an opportunity to talk directly with presenters and other volunteers about the challenges and successes of club and group volunteerism. 

December 2025 Sessions

The Dartmouth Experience: Perspectives from a Current Student
We are excited to invite you to a special conversation with a current Dartmouth student, who will share firsthand insights into what life at the College looks like today.

Join us as we introduce alumni volunteers to Julia Hasseltine ’26. Hear from Julia about her experience as a current student at Dartmouth. She will share updates on the D-plan, housing communities, student activities and clubs, Big Green traditions, and so much more!
Hosted by the Admissions Ambassadors Program (AAP) and Alumni Relations
Presentation Slides | Recording

November  2025 Sessions

Club and Group Success Stories: Insights & Inspiration
Join fellow Dartmouth volunteers for Club and Group Success Stories: Insights & Inspiration, an energizing VOX virtual event hosted by the Communities Executive Committee (CEC).

You'll have the opportunity to discover real-world examples of innovative club and group activities from your peers, explore fresh ideas for leadership, membership, communications, and programming, and connect in interactive breakout discussions to share challenges, successes, and new strategies.
Hosted by the Communities Executive Committee (CEC) 
Presentation Slides | Recording
 

Green & Great: Class Acts in Action
This COAEB-led session will bring together Dartmouth alumni volunteers from across classes to share and explore best practices in class leadership, membership engagement, communications, and programming.

The interactive session will highlight real-world examples from individual classes that demonstrate effective and innovative approaches in these key areas. Following the presentations, participants will have the opportunity to engage in collaborative breakout discussions designed to foster the exchange of ideas, inspire new strategies, and strengthen the collective impact of class-driven alumni engagement efforts.
Hosted by the Class Executive Association Executive Board (COAEB) 
Presentation Slides | Recording

October  2025 Sessions

Tax Session for Treasurers
Our Dartmouth 501(c)(3) organizations are required to file yearly tax returns with the Internal Revenue Service (IRS). Presented by Dartmouth Alumni Relations and led by Tax Manager Alyssa Beneventi, this session includes instructions on how to complete 990 annual filings and other tips. 
Presented by Alumni Relations
Presentation Slides | Recording 
 

VOX Recognition Celebration
Give A Rouse to You! This special event highlights inspiring volunteer efforts from across our network and gives you a chance to hear directly from fellow alumni who are leading the way with innovative and impactful programming.
Let’s come together to celebrate your contributions and the power of the Dartmouth community.
Presented by Alumni Relations
Presentation Slides | Recording 

May 2025 Sessions

A Conversation with Hill Winders
Thursday, May 8, 3:30 p.m. ET

Keith Boykin '87 will moderate an insightful and dynamic panel discussion with Hill Winds students. The conversation will provide an opportunity to hear firsthand from several current students about their experiences navigating college life, balancing academics with extracurricular activities, and preparing for life beyond graduation.
Presented by Volunteer Engagement

Future Reunion Planning
Calling all future Reunion Chairs! Jeff Fine ’99 and Catherine Pieroni ’99 who chaired their 25th Reunion in 2024 are excited to share lessons they learned during the lead up to their Reunion.
Presented by Volunteer Engagement
Presentation Slides | Recording

April 2025 Sessions

Dues and Membership
Hear from volunteers who will share insights into managing dues and membership structures, overcoming challenges, and ensuring long-term success for their organizations. During this interactive session, you'll gain practical strategies on:

• How different clubs and groups structure their dues and membership
• Challenges volunteers face and how they navigate them
• Best practices for increasing engagement and participation

Whether you're looking for fresh ideas or want to refine your existing approach, this is a great opportunity to learn and connect.
Presented by Volunteer Engagement

Young Alumni Class Call

The Class Officers' Association Executive Board (COAEB) invites all young alum class volunteers to join an upcoming decade call (for classes 2024-2015) to discuss best practices and network with fellow recent grad class volunteers. This is a great opportunity to share insights, learn from others, and strengthen connections within your alumni community. View the presentation here.
Presented by the COAEB
View the slides from the presentation here.

March 2025 Sessions

Class Presidents' Association Meeting
Presented by the COAEB
View the slides from the Association meeting here.

Managing Difficult Conversations
Presented by Volunteer Engagement
Tuck Professor Aram Donigian T’08, led a session about managing difficult conversations to help you grow in your volunteer leadership role. View the recording here and the presentation slides here.

February 2025 Sessions

Treasurer Office Hours
Presented by the Class Treasurers Association
A drop in session dedicated to helping treasurers navigate their roles and responsibilities.

Planning Inexpensive Events
Presented by the CEC
Discover creative ways to plan meaningful and affordable events that engage your alumni network. View a recap of the session here.

October 2024 Sessions

VOX Recognition Celebration
Presented by Alumni Relations
Give a rouse and celebrate Dartmouth's Volunteers! Dartmouth friendships and connections extend far beyond the time spent on the Green. Classes, clubs, groups and communities enhance relationships with each other and the College, and Alumni Relations is grateful for the exceptional activities facilitated throughout the year. We look forward to recognizing the great work of many of our classes, clubs, and organizations. We hope you will join us to celebrate and hear from peers about their innovative programming. View the presentation deck.

VOX Working Group Update
Presented by Alumni Relations and Joe Dempsey, VOX Working Group Chair
In the Spring of 2024, the VOX Working Group was established to bring together volunteers and Alumni Relations staff with the same purpose: re–establishing an in-person VOX. Volunteer feedback has been instrumental in shaping group discussions over these last few months. Join Alumni Relations and VOX Working Group Chair Joe Dempsey for an update on their progress and present the possible options for VOX's future. Details of the plans the Working Group formed will be shared, and there will be a discussion sharing how your input can help us achieve our goals. There will also be an open question-and-answer session to address any questions. View recording.
 

2024 Tax Webinar
Presented by Alumni Relations and Rachel Williamson, Dartmouth Senior Tax Analyst
501(c)(3) organizations are required to file yearly tax returns with the Internal Revenue Service (IRS). All organization presidents and treasurers encouraged to attend this yearly webinar presented by senior tax analyst Rachel Williamson. She will provide tips and detailed instruction on how to complete your organization's annual filing. Alumni Relations recommends this webinar for all organizations regardless of your filing deadline. As a reminder, organizations with a fiscal year ending June 30, 2024 MUST file a return with the IRS by November 15, 2024. Organizations with a different fiscal year MUST file a return with the IRS within four months and fifteen days of fiscal year close. View recording.

November 2023 Sessions

Social Media Workshop
Presented by the CEC and Alumni Relations
Discover best practices shared by club and group leaders, including Daniel Dittrick '08 (Western Washington), Kim Buresh '90 (DC of LA), Chip Conner '85 TU'87 (DC of Boston), and Todd Golden ‘06 (DC of SF). They discuss effective ways to leverage social media platforms like Encompass, Linktree, X, Instagram, and Facebook.

Young Alumni Engagement Session
Presented by the COAEB and Alumni Relations
Interested in enhancing your Young Alumni engagement efforts? Gain valuable insights by watching and learning from volunteer leaders who have successfully achieved this goal.

February 2024 Session

#DartmouthServes Webinar
Presented by the Alumni Council Service Committee and Alumni Relations
Discover the power of service and community engagement with Dartmouth Alumni Council Service Committee's VOX session. Join us to learn about Dartmouth's impactful "Day of Service" and how you and your organization can get involved. Hear inspiring stories from volunteer leaders, gain valuable insights, and connect with program organizers who can provide guidance and share best practices for making a difference in your community. Don't miss this opportunity to be a part of the Big Green culture of giving back! 

March 2024 Sessions

Serving Together: Recruiting and Retention 
Presented by the Communities Executive Council (CEC) and Alumni Relations
Join the CEC and Alumni Relations to learn and share best practices on recruiting and retention. During this session, we will gather to share effective recruiting and retention strategies, offering inspiration and best practices among ourselves through idea sharing. To encourage networking and focused discussions, the event will conclude with 20 minutes of breakout rooms based on interests and involvement, including young alumni, affiliated and shared interest groups, large organizations, and small organizations. 
 

Communicating With Your Class: Sharing Best Practices 
Presented by the Class Officers Association Executive Board (COAEB) and Alumni Relations
This is a unique chance to gain insights, share experiences, and enhance your engagement with fellow volunteers. The panel will be moderated by Briana Stein, Associate Director of Alumni Engagement and panelists include Julie Hubble '87, President of the COAEB Communications Association, Rick Ranger, Class of 1974 Newsletter Editor, and Cindy Shen, Class of 2021 Vice President. This session for class volunteers includes but is not limited to newsletter editors, digital content managers, and social media chairs will focus on class communications and explore effective strategies for print, social media, and Encompass (formerly known as iModules) for email and the web.
 

C501(c)(3) Nonprofits and Dartmouth Organizations: Best Practices
Presented by Alumni Relations
The majority of our Dartmouth classes, clubs, and groups are 501(c)(3) tax-exempt organizations. As such, these organizations must file tax returns and are prohibited from engaging in activities that generate “private benefit,” constitute political intervention, and generate a substantial amount of non-mission related business or income among others. In this session, Brittany Raway, senior associate at Alston & Bird, will share more information about 501(c)3 nonprofits, compliance, what organizations can and cannot pursue, and answer questions from class, club, and group volunteers. View the slides

April 2024 Sessions

Encompass Refresher: Email 
Presented by Alumni Relations and Advancement Services
The Encompass email editor underwent a major facelift last fall. If you missed the demonstration when it was rolled out, or would just like a refresher, be sure to join us. There will be time for Q&A with our data team colleagues. View the slides
 

Encompass Refresher: Websites
Presented by Alumni Relations and Advancement Services
Looking to rejuvenate your organization’s website? In this session, we'll discuss creating new pages, updating text, upload documents and images, and adding an event to the website’s events calendar. View the slides

March 2023 Session

• Keynote Session: We Are All Dartmouth

May 2023 Sessions

• A Conversation with President-Elect Sian Beilock
• Professor Matthew Delmont on African Americans and World War II
• Encompass/iModules Information Session

April 2023 Sessions

Leadership Keynotes:

• Leadership: Passing the Torch; Ensuring strong and smooth leadership transitions in your Class, Club or Group
• Communication: Can You Hear Me Now? Best ways to communicate with your constituents

Content-Specific Sessions

• ‘Round the Girdled Earth They Roam: International Clubs
• Fostering Connections through Newsletters: The Power of Print and Email
• Let’s Get Together; An Exploration of Dartmouth Connect
• Association of Gift Planning Chairs: Programmatic Updates, Campaign Updates & Best Practices (Presentation)
• The College Conversation with Jacques Steinberg ‘88
• Building Something to Last
• Class Presidents/Vice Presidents
• Community Beyond the Green
• We're in the Money
• Show me the Money
• Ready to Reunite: Future Dartmouth Reunion Planning
• Bringing the Community Together in 2023: Events to Engage Alumni
• Building Young Alumni Engagement For Club or Group
• Welcome, New Volunteers!
• Dartmouth College Fund
• Digital Communications
• Off the Green: Continuing Class Engagement Between Reunions
• An Affiliated Group Discussion
• Large and Medium Clubs Discussion
• Medium and Small Clubs Discussion