VOX Conference

Find out about upcoming sessions and access content from previous VOX Conferences.

Volunteer Office Experience VOX graphic.

This year, the Volunteer Engagement Team will be offering VOX sessions throughout the year. We hope you will attend as many as you can!

As you know, these sessions offer you the opportunity to share outstanding work and innovations, and chances to connect directly with fellow volunteers and share best practices. All volunteers doing engagement work for Dartmouth and Alumni Relations – Class, Club, and Group leaders, Dartmouth College Fund volunteers, and District Enrollment Directors - were invited to join all the programming.

Missed a session? Recordings and slides are available on this site. Additionally registration and information about upcoming events will be added as they are confirmed.

Upcoming Sessions

Be on the lookout for an invitation from the CEC and the COAEB for their sessions later this fall.

Past Sessions

October 2024 Sessions

VOX Recognition Celebration
Presented by Alumni Relations
Give a rouse and celebrate Dartmouth's Volunteers! Dartmouth friendships and connections extend far beyond the time spent on the Green. Classes, clubs, groups and communities enhance relationships with each other and the College, and Alumni Relations is grateful for the exceptional activities facilitated throughout the year. We look forward to recognizing the great work of many of our classes, clubs, and organizations. We hope you will join us to celebrate and hear from peers about their innovative programming. View the presentation deck.

VOX Working Group Update
Presented by Alumni Relations and Joe Dempsey, VOX Working Group Chair
In the Spring of 2024, the VOX Working Group was established to bring together volunteers and Alumni Relations staff with the same purpose: re–establishing an in-person VOX. Volunteer feedback has been instrumental in shaping group discussions over these last few months. Join Alumni Relations and VOX Working Group Chair Joe Dempsey for an update on their progress and present the possible options for VOX's future. Details of the plans the Working Group formed will be shared, and there will be a discussion sharing how your input can help us achieve our goals. There will also be an open question-and-answer session to address any questions. View recording.

2024 Tax Webinar
Presented by Alumni Relations and Rachel Williamson, Dartmouth Senior Tax Analyst
501(c)(3) organizations are required to file yearly tax returns with the Internal Revenue Service (IRS). All organization presidents and treasurers encouraged to attend this yearly webinar presented by senior tax analyst Rachel Williamson. She will provide tips and detailed instruction on how to complete your organization's annual filing. Alumni Relations recommends this webinar for all organizations regardless of your filing deadline. As a reminder, organizations with a fiscal year ending June 30, 2024 MUST file a return with the IRS by November 15, 2024. Organizations with a different fiscal year MUST file a return with the IRS within four months and fifteen days of fiscal year close. View recording.

November 2023 Sessions

Social Media Workshop
Presented by the CEC and Alumni Relations
Discover best practices shared by club and group leaders, including Daniel Dittrick '08 (Western Washington), Kim Buresh '90 (DC of LA), Chip Conner '85 TU'87 (DC of Boston), and Todd Golden ‘06 (DC of SF). They discuss effective ways to leverage social media platforms like Encompass, Linktree, X, Instagram, and Facebook.

Young Alumni Engagement Session
Presented by the COAEB and Alumni Relations
Interested in enhancing your Young Alumni engagement efforts? Gain valuable insights by watching and learning from volunteer leaders who have successfully achieved this goal.

February 2024 Session

#DartmouthServes Webinar
Presented by the Alumni Council Service Committee and Alumni Relations
Discover the power of service and community engagement with Dartmouth Alumni Council Service Committee's VOX session. Join us to learn about Dartmouth's impactful "Day of Service" and how you and your organization can get involved. Hear inspiring stories from volunteer leaders, gain valuable insights, and connect with program organizers who can provide guidance and share best practices for making a difference in your community. Don't miss this opportunity to be a part of the Big Green culture of giving back!

March 2024 Sessions

Serving Together: Recruiting and Retention
Presented by the Communities Executive Council (CEC) and Alumni Relations
Join the CEC and Alumni Relations to learn and share best practices on recruiting and retention. During this session, we will gather to share effective recruiting and retention strategies, offering inspiration and best practices among ourselves through idea sharing. To encourage networking and focused discussions, the event will conclude with 20 minutes of breakout rooms based on interests and involvement, including young alumni, affiliated and shared interest groups, large organizations, and small organizations.

Communicating With Your Class: Sharing Best Practices
Presented by the Class Officers Association Executive Board (COAEB) and Alumni Relations
This is a unique chance to gain insights, share experiences, and enhance your engagement with fellow volunteers. The panel will be moderated by Briana Stein, Associate Director of Alumni Engagement and panelists include Julie Hubble '87, President of the COAEB Communications Association, Rick Ranger, Class of 1974 Newsletter Editor, and Cindy Shen, Class of 2021 Vice President. This session for class volunteers includes but is not limited to newsletter editors, digital content managers, and social media chairs will focus on class communications and explore effective strategies for print, social media, and Encompass (formerly known as iModules) for email and the web.

C501(c)(3) Nonprofits and Dartmouth Organizations: Best Practices
Presented by Alumni Relations
The majority of our Dartmouth classes, clubs, and groups are 501(c)(3) tax-exempt organizations. As such, these organizations must file tax returns and are prohibited from engaging in activities that generate “private benefit,” constitute political intervention, and generate a substantial amount of non-mission related business or income among others. In this session, Brittany Raway, senior associate at Alston & Bird, will share more information about 501(c)3 nonprofits, compliance, what organizations can and cannot pursue, and answer questions from class, club, and group volunteers. View the slides

April 2024 Sessions

Encompass Refresher: Email
Presented by Alumni Relations and Advancement Services
The Encompass email editor underwent a major facelift last fall. If you missed the demonstration when it was rolled out, or would just like a refresher, be sure to join us. There will be time for Q&A with our data team colleagues. View the slides

Encompass Refresher: Websites
Presented by Alumni Relations and Advancement Services
Looking to rejuvenate your organization’s website? In this session, we'll discuss creating new pages, updating text, upload documents and images, and adding an event to the website’s events calendar. View the slides

Recognition Certificates

Class of 1999

For for its effective and inventive Reunions planning and communication strategy and execution, leading to excellent 25th Reunion attendance.

Class of 1981

For their all-around exceptional leadership, robust programming, and diverse initiatives in support of the College's educational mission.

Class of 1979

for its all-around class performance, marked by a diversity of programming, enhanced communications strategy and effective class metric tracking and improvement.

Class of 1978

For its continued passionate support of the life sciences through multiple class projects geared toward students and the environment.

Class of 1974

For reducing financial barriers which prevent or limit classmates from participating in College activities.

Class of 1964

For its well-rounded approach to alumni engagement, including regular mini-reunions and investments in the academic, athletic, and extra-curricular lives of students.

Dartmouth Asian Pacific American Alumni Association (DAPAAA)

for their exceptional, organized leadership and teamwork, which culminated this year in a celebration of their 25 years as an alumni organization.

Dartmouth Club of Japan

For exceptional board leadership, creation of internships, preparation for President Beilock’s visit that was canceled at the last minute, holding an event with 75+ attendees, and outreach to parents of students and recent graduates.

Dartmouth Club of Long Island

For revitalizing a dormant club that stagnated during Covid, engaging new members in leadership positions, restarting the club’s operation, conducting outreach to members, and hosting several well-attended functions throughout the year.

Dartmouth Club of Oregon (Portland)

For organizing 16 low- or no-cost events, designed to attract alumni with a variety of interests: athletic events, book signings, social gatherings, and community service. These were consistent and engaging opportunities for alumni to connect.

Dartmouth Club of Sarasota

For its exemplary leadership, its outstanding monthly luncheons with notable local and Dartmouth speakers, its regularly updated and informative website, and its commitment to alumni engagement and connections with the College.

Real Estate of Dartmouth

For the creation and implementation of The Dartmouth-Tuck Real Estate Conference, an extraordinary example of collaboration among Dartmouth and Tuck alumni, students, and faculty.

Support for Small Businesses

Together Under Many Banners

Big Green Affair

Admissions Ambassadors

Honoring Buddy Teevens