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October 18, 2007, Conference Call
Participating: Tim Dreisbach, William Hutchinson, David Spalding, Frank Gado, Alex Mooney
Unavailable: Bert Boles, Cheryl Bascomb, Kathryn Wallop, Kate Aiken, Marji Ross, David Gale
Proxy: Cheryl Bascomb gave her proxy to Bill Hutchinson
1. Approve the minutes from September 4, 2007
2. Approve the minutes from September 20, 2007
3. Approve the minutes from October 2, 2007
4. Other business
There wasn't a written agenda for this call.Bill had not received new items for discussion.Two remaining items of business from the previous call were the approval of the September 4 and 20, 2007 minutes.Additionally, minutes from October 2, 2007 would also need approval.
Frank asked that the minutes be approved pending correction of the spelling of the law firm Williams & Connolly throughout those documents.David Spalding will make those spelling changes.
Bill Hutchinson asked for a motion to accept all three sets of minutes (inclusive of spelling corrections).Frank made the motion.Tim seconded the motion, which passed unanimously.
Tim requested that the last two sets of minutes be made available to alumni on the AR website.He explained that the differences of opinion on various issues would be valuable information for alumni. He also realized an earlier decision had been made to provide copies of minutes upon request only.
Bill suggested that this discussion continue with a larger percentage of the executive committee participating.He confirmed Tim's memory that an earlier decision was made to make minutes available upon request only.
Tim expressed his willingness to have a fuller discussion if it could happen sooner than two to three weeks; perhaps speed things up with an email conversation.
Bill wondered what the urgency was.David Spalding suggested that if minutes were to be posted it would only stand to reason that all of the current executive committee minutes should be posted to provide the fullest context and flavor to readers.
Tim had no problem with David's suggestion but did want to know if the minutes would be posted to an AoA website, a discussion forum or the AR website.
Frank Gado stated that the AoA executive committee did not own the AR website and preferred that the AoA executive committee develop an independent web site, which would be in its control, for posting the minutes, among other things.
Bill suggested that the AoA communications committee (Marji Ross, Kathryn Wallop, David Gale, Cheryl Bascomb, David Spalding) resolve this and come back to the full executive committee with its recommendations for an independent website.Frank thought this had been done already.
Tim recalled that David Gale had, in fact, looked at various discussion blog sites and had found a combination forum.
David Spalding referenced the July 3, 2007 minutes in the above regard.
Tim asked that the conversation turn back to the availability of minutes for all alumni, noting that if David Spalding was willing to place these minutes on the AR website, they could be there too.
Frank remarked that it would weaken the AoA's legitimacy.He preferred using an independent AoA site to display the minutes.He felt a decision to post should be delayed until they had input from David Gale.To which, Bill suggested Tim spearhead the effort.Tim said he would close the loop with David Gale and try to reengage him per the decision made on the July 3 call.
Bill reminded all that it was the responsibility of the communication's committee to explore options, and not that of one individual member.
Bill turned the conversation to his concern that Kathryn Wallop's schedule is preventing her from participating in the calls.Alex offered to start at 9:00 p.m. when the calls are in the evening.Bill noted he was thinking earlier.Bill will follow up with Kathryn to find out how involved she wants to be moving forward.After a brief discussion, the AoA members on the call decided that future evening calls would commence at 5:00 p.m. EST.The next scheduled evening call is Tuesday, November 6 and it will be at 5:00 p.m.
Alumni Council's Nominating Committee subgroup and members of AoA will continue discussions on October 29 at 8:30 p.m. in the Hanover Inn.Tim described the continued work of the AoA and Council Nominating Committee as that of focusing on the election process, balloting and guidelines. He depicted it as an important area indirectly related to parity.Tim looks forward to continued work with the group and hopes trust will be rebuilt.
Frank Gado moved to adjourn the meeting.Tim seconded the motion, which passed unanimously.
Vice President, Alumni Relations
[Notes: Bonnie Bourdon]