Association of Alumni Executive Committee
Conference Call
Tuesday, June 4, 2019
12-1 PM ET

Participants: Luke Antal, Cheryl Bascomb, Bob Charles, Steve Geanacopoulos, Budge Gere, Louisa Guthrie, Kyle Huebner, Jamila Ma, Lee Merkle-Raymond, Kalina Newmark, Liz Nunez, Meg Ramsden, Angela Stafford.

Louisa Guthrie opened the call and welcomed the new members: David Millane ’67, Lee Merkle-Raymond ’86, Kyle Huebner ’92, and Kalina Newmark ’11. She asked for a motion to approve the minutes of the March 21, 2019 annual meeting of the Association of Alumni (AoA). Luke Antal moved to approve the minutes and Lee Merkle-Raymond seconded. All approved.

Louisa indicated that the purpose of the call was to review the timeline for AoA and trustee candidate elections and to convene the nominating and balloting committees of the AoA.

The committee reviewed the timeline, highlighting the upcoming announcement of trustee vacancies after Commencement and discussed plans to notify all alumni of these vacancies and solicit nominations for trustee. There will be a postcard asking for recommendations sent to all alumni in early July, and similar language will be used for an all-alumni email message in the same time period. The committee voted to approve the plan.  If a petition candidate arises, Alumni Relations would work with the committee on an information campaign.

Louisa reiterated that the role of the AOA is to oversee the notification and balloting processes for alumni-nominated trustees. There will be only be an election if the Alumni Council-nominated candidates are opposed by petition candidates. Recommendations of outstanding alumni for the trustee seats are welcome and can be made online.  

Finally the committee discussed formation of the nominating and balloting committees. The nominating committee identifies and selects candidates for the AoA executive committee. As referenced above, the balloting committee oversees the election process, should an election be required. If the nominated candidates are not contested, an election does not need to be held, per the 2014 constitutional amendment. Meg Ramsden will follow up in writing to solicit volunteers for each committee.

The call was adjourned.

Respectfully submitted,

Meg Ramsden ‘87