February-March Reunion Planning Bulletin

• Refine schedules and activity descriptions.
• Send preliminary schedule to your Class Activities liaison by February 5.
• Schedules will be posted online in mid-February.
• Submit your finalized schedule by March 30 to meet print deadlines
• The A/V Request Form will be sent to you in April. Complete and submit your final logistical needs, including setup and A/V needs, to your Events Liaison.
• Set-up diagrams to be approved by reunion chairs. Review meetings to be scheduled with your Events liaison as needed.

Reunion Planning Timeline

• Continue executing your communications, marketing and participation plan.
• Refer to College communications plan and class mailings timeline.
• Utilize your class website, social media, phone trees, teaser mailers, email, and other fun ways to promote your reunion.
• Consider developing a fun hashtag and begin using it when promoting reunion.

Reunion Publicity Tips

• Continue to refine menus with an eye toward quality and potential dietary restrictions.
• Look for beverage sales and confirm plans for purchasing, transportation and storage.
• When considering choices for beer, we advise using kegs for ease of transportation, cooling, serving and clean-up.

Reunion Planning: Catering and Beverages

• Select and order souvenirs.
• Determine if / when souvenirs will be shipped and stored.
• If shipments to the College are necessary, contact Dee-Dee Roy-Deyo to make arrangements.

• Online registration is live March 1 for all classes.
  • A designated committee member will receive weekly registration reports.
  • Online registration will continue through your reunion allowing walk-in attendees to register online at your tent / headquarters.
  • An abridged version of the online registration form will be used to register walk-ins at your class tent / headquarters.
• Your student staff will manage your onsite registration at your class tent / headquarters. A few notes:
  • A laptop is provided at each class tent / headquarters to be used for online registration.
  • Classes will be provided an Excel list of all registered attendees pre-loaded to the laptop and paper copies of the list.
  • Your reunion registration website will be installed as the internet homepage.
• The College will provide paper registration forms for walk-ins.
  • Paper forms will only be used if the attendee cannot pay by credit card or has been granted a special price not available on the online form. Note: Special pricing would be approved onsite by a designated committee member. We prefer attendees register online when possible.
  • Completed paper registration forms will be delivered by student workers to Reunion Headquarters in Blunt Alumni Center at the end of each day.
  • Be sure you or the registration chair reviews the final attendance list, including walk-ins prior to it being submitted at the final close of onsite registration (typically noon the day prior to your reunion ending). All student workers will be trained on this process.
• Anyone needing to register onsite for one of the Reunion Kids programs should pay at your class registration site. This only applies to the 20th through the 35th reunion classes.
  • Attendees will pay for the children's program and receive a receipt. They can then bring their child directly to the program and present proof of payment.

  • Student workers will be informed of this process.

Complete the Reunion Registration Form

• Free late-night shuttles will be available from 10 p.m. to 1 a.m. on Friday, June 15 and Saturday, June 16, with return service to campus available from 7:30 a.m. to 9 a.m. on Saturday, June 16 and Sunday, June 17.
• The late-night shuttle schedule and routes (see below) will be listed on reunion schedules.
  • Route A: Hanover to Lebanon-area hotels (Marriott, Element Hotel, Days Inn, Residence Inn)
  • Route B: Hanover to Norwich Inn and White River Junction hotels
• If your schedule calls for additional transportation, please complete the Transportation Request Form (to be emailed at a later date) and return it to Megan Castelot by mid-May so she can begin to coordinate your transportation needs.
• One class van will be reserved per class and will be invoiced on your final reunion invoice.
• Transportation costs for any reservations booked through Megan will appear on your final reunion invoice provided by the College.

Transportation Information

• Classes typically plan a Memorial Service or time of reflection for deceased class members.
• Printed programs may be requested through the College. Classes should submit a draft of their program to Dee-Dee Roy-Deyo by mid-March.
• If your class is holding a formal memorial service but you've not yet selected an officiant, please contact Dee-Dee Roy-Deyo for a list of class clergy members.
• Click the "Memorial Services" button below to learn more about memorial service music, deceased class member lists, flowers, etc.

Memorial Services

• Five couples per class are eligible to arrive on campus one day early to organize and coordinate reunion materials and logistics.
• Reunion Chair(s), Treasurer(s) and Registration Chair(s) are typically a part of this group.
• Email Dee-Dee Roy-Deyo or call her at 603-646-2259 by mid-March with the names of up to five couples for pre-night housing.