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April 1, 2008, Conference Call
Participants: Bill Hutchinson, Tim Dreisbach, Bert Boles, and Cheryl Bascomb; Alex Mooney joined the call toward the end
Proxies: David Spalding to Bill Hutchinson; Frank Gado to Tim Dreisbach; Kate Aiken to Bill Hutchinson
Unavailable: Marji Ross, Kathryn Wallop, David Gale
The meeting convened at approximately 8:12 pm.
1. Approve the Executive Committee minutes from February 28, 2008, continued on March 4, 2008, and the minutes from March 20, 2008.
Bert Boles made the motion to approve the above minutes, Tim seconded the motion. Those present by voice or by proxy (6) were unanimously in favor of the motion.
Bill next asked how the call participants would feel about reducing the frequency of conference calls between the first of April and early June. He stated there wasn't a lot on the agenda moving forward with the exception of planning the annual meeting. Any future discussions by the Balloting Committee could be handled by that committee as it deems appropriate. Bert concurred that unless there was an agenda item, other than the approval of minutes, he would be willing to schedule fewer meetings. [Cheryl joined the call.] Cheryl was also fine with putting meetings on hold unless huge agenda items were to come up. Tim was also in favor of fewer meetings unless an agenda item needed discussion. Bill will compose an email to the entire committee regarding his suggestion for conference calls through early June.
Tim suggested that the minutes from 4/1/08 be approved by email rather than by conference call. This was agreeable to this call's participants and proxy holders.
2. Other business:
Tim would like to know what ideas those on the call might have regarding increasing voter participation in the upcoming Association election. Several alums have apparently expressed to him that they do not know what is happening in that regard.
Cheryl made the motion that the meeting adjourn. Tim seconded the motion. All were in favor.The meeting was adjourned at approximately 8:30 pm.
Bonnie Bourdon [for David Spalding, Secretary-Treasurer, Association of Alumni]