Dartmouth College Association of Alumni
Annual Meeting Rules
May 19, 2007, 1:30 pm
1. Voting for Association Officers and Executive Committee members is now conducted by e-mail, mail, or in-person votes at the annual meeting. We anticipate that most Association members who wish to vote have done so already.
2. Members of the Association who have not yet voted, but wish to vote, may cast ballots for Association Officers and Executive Committee members in Faculty Lounge between 1:30 pm and 2:15 pm. Trustee voting closed at 11:59 p.m. EDT on May 15. The member must be present to vote. No proxy votes will be accepted.
3. The purpose of this Annual Meeting, therefore, is to give members of the Association an opportunity to raise and discuss issues related to the Association. Following the regular order of business there will be an open comment period during which any member of the Association who wishes to speak at this meeting may do so.
4. During this period, members of the Association may submit formal ideas, proposals, or petitions for consideration by the newly elected Executive Committee.
5. In order to be heard, the member should step to the microphone and wait to be recognized.
6. Each member's comments and/or questions will be limited to three (3) minutes. At the conclusion of the allotted three (3) minutes, the presiding officer will advise the speaker that his or her time has expired.
7. If a member wishes to speak two or more times at the meeting, he or she will be required to wait until all other members who wish to speak have had their first opportunity to do so. At that time, the member who already has spoken shall again step to the microphone and wait to be recognized.
8. Because the Association has adopted what we refer to as "all-media" voting, it is not possible to vote on constitutional amendments from the floor at this meeting. If a member wishes to put an amendment to vote of the membership of the Association, the member must follow the guidelines set forth for proposing amendments to the constitution of the Association.
9. At a certain point, the presiding officer will announce that the open comment period has closed. After the close of the comment period, the presiding officer will announce the results of the Association election.
10. The newly elected Executive Committee will remain in Alumni Hall after the announcement of the election results. If a member of the Association did not have a chance to speak during the open comment period, but wishes to make a proposal or petition to the newly elected Executive Committee, the member may do so at that time. Or, if the member prefers, he or she may send his or her proposal or petition to the newly elected President, who will share it with the Executive Committee for consideration.